Welcome to Beacon Pointe Resort! We look forward to serving you, your associates and guests.
Our staff will assist you in every way possible to ensure a successful meeting or special occasion.

Food and Beverage:

Meal service in private function rooms can be scheduled for a minimum of 20 persons. Any meal function under 50 persons may be subject to a minimum sales amount.

All food and beverage must be purchased through Beacon Pointe Resort.

No beverages, alcoholic or otherwise, or food shall be brought into Beacon Pointe Resort function rooms by the patron or attendees from outside sources. Wedding cakes are the only exception.

No food may be removed from Beacon Pointe Resort upon completion of event due to state health regulations.

Beacon Pointe Resort reserves the right to inspect and control all parties, meetings, receptions, etc.

If religious or dietary reasons dictate special menu requirements, please advise us 48 hours prior to the function.

Menu selections should be submitted to the sales office at least three weeks in advance. Menu selections are offered merely as suggestions. Your coordinator would be happy to design a menu to your specific taste and desires.

An 18% service charge and current state sales tax will be added to all food and beverage purchases. Any group requesting a tax exemption must submit a copy of their tax exemption number prior to the event.

Guarantees:

An approximate number of guests expected is to be given at the time of initial booking. We require a final attendance number no later than two business days prior to the scheduled function. For events scheduled on Monday or Tuesday, your guarantee must be given to the sales office no later than the preceding Friday.

We will be prepared to serve 5% over the guaranteed number (to a maximum of 100 people) and 3% for over 100 people. The guarantee is the minimum your group will be charged. If a guarantee is not received by the sales office, we will consider your last estimated number of attendees as the guarantee.

Damage:

Sponsors are responsible for the protection of walls, furnishings and carpeting in the meeting rooms, both during preparation and continuation of functions. Damage or loss will be billed to the sponsor. The on-site contact is responsible for the conduct of all attendees.

Security:

Beacon Pointe Resort is not liable for loss, theft or damage of property belonging to participants.

Beacon Pointe Resort reserves the right to require security guards for any group at the sponsor’s cost.

Banquet and Meeting Rooms:

As other groups may be utilizing the same room prior to or following your function, please adhere to the times agreed upon. Should your time schedule change, please contact the sales office. Every effort will be made to accommodate you.

Room rental charges apply to all rooms used for meetings or functions. Consideration is given when Beacon Pointe Resort sleeping rooms or catered food functions are involved.

There will be a $75.00 re-set charge for each request on the day of your event to change the approved set-up of a meeting room once the room has been set.

If Beacon Pointe Resort cannot supply meeting facilities as a result of occurrences beyond the control of Beacon Pointe Resort, i.e. public emergency, act of God, sponsor waives any claim against Beacon Pointe Resort for problems resulting from cancelled facilities.

All functions must end no later than 11:00 P.M. and all banquet rooms must be vacated by 11:30 P.M. Beacon Pointe Resort management reserves the right to limit the noise volume in our banquet rooms for the consideration of our guests.

Fire exits, aisles and equipment cannot be blocked in. All decorations, bunting, draperies, and curtains must be made of non-combustible materials. Any activities or decorations, involving the use of open flame, are prohibited. No item may be attached to floors, wall, ceilings, etc. in meeting rooms or lobby areas by any method (nailing, taping, stapling, etc.).

Entertainment/Photographs:

Musicians, orchestras, photographers, etc. will be booked by the person in charge of each event and will be solely their responsibility. The sales office can assist in making contact arrangements.

If these groups are to be included in your group’s meal count, please advise the sales office 48 business hours prior to the function.

Billings and Cancellations:

Beacon Pointe Resort requires that a deposit and/or full payment be made prior to your function unless credit has been established in advance of the function, in which case the payment is due within 15 days following the event. Any portion of a room block not picked up or cancelled at least 30 days in advance will be charged to the master account.

Payment is due the day of all social functions, such as rehearsal dinners, receptions, political functions, fraternity, and/or sorority parties and will be based on your guarantee.

Where deposits are waived, a cancellation charge on a confirmed booking shall apply. This charge shall be equal to the published rental rate for the amount of space being held.

Cancellation charges based on current room rentals are assessed as follows: 6 months or more at no charge; 90 days or more at 25%; 60-89 days at 50%; 30-59 days at 75%; less than 30 days at 100%.

Functions booked within a 30 day period and then cancelled will be subject to a cancellation charge equal to a $1,000 non-refundable deposit.